MnGCA Home MnGCA
Minnesota Geocaching Association
 
 FAQFAQ   SearchSearch   User listUser list   UsergroupsUsergroups   RegisterRegister 
 ProfileProfile   Log in to check your private messagesLog in to check your private messages   Log inLog in 

Fall 2009 Event Charter

 
Post new topic   Reply to topic    MnGCA Forum Index -> MnGCA Volunteer Opportunities
View previous topic :: View next topic  
Author Message
LucidOndine
Past MnGCA President


Joined: 17 Jan 2006

Posts: 1931
Location: Under Some Rock

PostPosted: Thu Jun 04, 2009 2:58 pm    Post subject: Fall 2009 Event Charter Reply with quote

At this time we're looking to form the 2009 Fall Event committee. Like previous fall events, the fall event will include election related content at the beginning of the meeting as well. Our Spring event was very well attended (a little over 200 people at an out-state location!) so Fall comm should plan for a larger than usual crowd (the MnGCA is growing!). The charter may be modified slightly from time to time.

Fall Event 2009:

Code:
1. Event Committee Setup
    * Will have a private forum to communicate in
    * A Committee spokesperson will be appointed for board <-> committee communications
    * May not include MnGCA Board Members who are up for re-election and MnGCA members up for election
2.  Choose a Location
    * Must be in the Twin Cities area
    * Suggestions:
          o Sufficient camping/lodging
          o Covered Shelter
          o Large enough to support at least 100 people
          o Final approval must be run through the Board
3.  Timeline
    * Should take place during the months of September or October on a Saturday
    * Spokesperson should communicate status updates to the board at the end of every month
    * Date needs to be set, location chosen, and cache page created
          o No less than 60 days in advance of the event date
          o One Com member will be entrusted with MnGCA Account info for the purposes of event page creation
4.  Cost
    * The board has allocated an up-front sum of $300 for purchasing supplies necessary to host the event
          o Shelter Rental
          o Food
          o Door Prizes
          o Contest Prizes
    * An event shirt may be created; pre-orders for the shirt should be done before the event. Contact the board about pricing options.
5.  Temporary caches
    * The park should be large enough for 10 to 15 temps
    * They should be placed in advance of the event
    * Coordinates should be made available on the event page
    * The temporaries should be removed upon event completion
6.  Food
    * Food has been traditionally handled in a potluck fashion
          o Attempt to coordinate food types if possible
          o Please ask people to bring food to share on the event page
7.  Door prizes
    * Event Money
          o The remainder of the event money may be used for the purchase of prize giveaways
    * Donations
          o Donations may be accepted and used as prizes
8.  MnGCA General Meeting
     * Time
          o Allow additional time for the election process
          o The Board of Directors will conduct the election during the meeting

_________________
The Lucid Network (tm)-- More Bars in More Places!
Back to top
View user's profile Send private message AIM Address Yahoo Messenger MSN Messenger
Jam3s
Geocacher


Joined: 26 Oct 2008

Posts: 842

PostPosted: Thu Jun 04, 2009 6:29 pm    Post subject: Reply with quote

Willing!
_________________
~~ I was told all I needed was a GPS. I wanted everything else. ~~
Back to top
View user's profile Send private message
X51hz
Geocacher


Joined: 04 Dec 2007

Posts: 218

PostPosted: Fri Jun 05, 2009 6:39 am    Post subject: Reply with quote

I will do what I can to help out.
Back to top
View user's profile Send private message
MrRogersNghbor
Geocacher


Joined: 16 Oct 2008

Posts: 230

PostPosted: Fri Jun 05, 2009 8:32 pm    Post subject: Reply with quote

I will help out as much as possible.
Back to top
View user's profile Send private message
The Hipster
Geocacher


Joined: 06 Oct 2008

Posts: 259

PostPosted: Tue Jul 14, 2009 4:10 pm    Post subject: Reply with quote

I'll help - keep in mind that I am way the heck up on the NW edge of things & need plenty of advance notice to get down that-a-way! I will be through the metro area on August 6th & August 9th (There is a recumbent rally in Stevens Point, WI)

If there is anything I can do to help the 2009 Fall Event process, let me know!
Back to top
View user's profile Send private message
Display posts from previous:   
Post new topic   Reply to topic    MnGCA Forum Index -> MnGCA Volunteer Opportunities All times are GMT - 6 Hours
Page 1 of 1

 
Jump to:  
You cannot post new topics in this forum
You cannot reply to topics in this forum
You cannot edit your posts in this forum
You cannot delete your posts in this forum
You cannot vote in polls in this forum


Powered by phpBB © 2001, 2002 phpBB Group
Geocaching Cache Icons, Copyright 2009, Groundspeak Inc. All rights reserved. Used with Permission.