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2009 MnGCA Spring Event

 
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LucidOndine
Past MnGCA President


Joined: 17 Jan 2006

Posts: 1931

PostPosted: Thu Jan 15, 2009 4:44 pm    Post subject: 2009 MnGCA Spring Event Reply with quote

It's that time again! We're looking for volunteers to get the 2009 Spring Event underway. The committee charter has been simplified and allows for more freedom in getting this accomplished.

At this time we're opening this up for people to join. Please state your intentions to help out and join up here. Thanks! Razz

Code:
Spring Event 2009:

1. Event Committee Setup
    * Will have a private forum to communicate in
    * A Committee spokesperson will be appointed for board <-> committee communications
2.  Choose a Location
    * Must be in the State of Minnesota
    * Suggestions:
          o Sufficient camping/lodging
          o Covered Shelter Recommended
          o Large enough to support at least 50 people
3.  Timeline
    * Should take place during the months of April or May on a Saturday
    * Spokesperson should communicate status updates to the board at the end of the month
    * Date needs to be set, location chosen, and cache page created
          o No less than 60 days in advance of the event date
          o Cache page is to be submitted to the Board for submission to geocaching.com
4.  Cost
    * The board has allocated an up-front sum of $300 for purchasing supplies necessary to host the event
          o Shelter Rental
          o Food
          o Door Prizes
          o Contest Prizes
5.  Temporary caches
    * The park should be large enough for 10 to 15 temps
    * They should be placed in advance of the event
    * Coordinates should be made available on the event page
    * The temporaries should be removed upon event completion
6.  Food
    * Food has been traditionally handled in a potluck fashion
          o Attempt to coordinate food types if possible
          o Please ask people to bring food to share on the event page
7.  Door prizes
    * Event Money
          o The remainder of the event money may be used for the purchase of prize giveaways
    * Donations
          o Donations may be accepted and used as prizes

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Jam3s
Geocacher


Joined: 26 Oct 2008

Posts: 842

PostPosted: Thu Jan 15, 2009 5:01 pm    Post subject: Reply with quote

Hey Everyone,

I am willing to help out any way that I can. I am going to MOGA and will be out for that week. Otherwise I can help any way that is needed.

Thank you,

Jam3s
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MrRogersNghbor
Geocacher


Joined: 16 Oct 2008

Posts: 230

PostPosted: Sat Jan 17, 2009 11:12 pm    Post subject: Reply with quote

I am willing to help in anyway that I can. I know that KB has had an event at Cleary Lake Park in Prior Lake but has MnGCA?

They have a good number of camp sites and plenty of area for temps.
It is a Three River Park
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meralgia
Geocacher


Joined: 22 Sep 2007

Posts: 467

PostPosted: Thu Jan 22, 2009 1:57 pm    Post subject: Reply with quote

count me in! i'm always happy to help--just tell me how!

if you want me to work on the event page again, that would be fine--just be sure to send me some content so it's not barren!
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andrewmcc
Past MnGCA Board


Joined: 29 Jul 2007

Posts: 996

PostPosted: Fri Jan 23, 2009 1:10 pm    Post subject: Re: 2009 MnGCA Spring Event Reply with quote

I can help out with the planing. I have some ideas for time and locations. April and May are hard for me to help because I am an organizer for (insert plug) Minnesota Scottish Fair & Highland Games .
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LucidOndine
Past MnGCA President


Joined: 17 Jan 2006

Posts: 1931

PostPosted: Mon Feb 02, 2009 12:55 pm    Post subject: Reply with quote

Ok, I'll throw my hat into the ring...
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andrewmcc
Past MnGCA Board


Joined: 29 Jul 2007

Posts: 996

PostPosted: Mon Feb 02, 2009 1:06 pm    Post subject: Reply with quote

Come on folks we could use more help. Let's spread the work out and get fresh ideas!
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Lasreaine
Geocacher


Joined: 02 Jul 2008

Posts: 5

PostPosted: Thu Feb 26, 2009 10:30 pm    Post subject: Reply with quote

I can help if you'd like.
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