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MnGCA Fall Event Committee
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EskoClimber
Past MnGCA President


Joined: 24 May 2005

Posts: 813

PostPosted: Sun Jun 08, 2008 6:53 pm    Post subject: MnGCA Fall Event Committee Reply with quote

This is a request for volunteers for the MnGCA Fall Event.

Code:
MnGCA 2008 Fall Event Committee Charter

1.  Event Committee Setup
     a.  Should include no less than 5 cachers
     b.  Must attend the event
     c.  Will have a private forum to communicate in
     d.  Anyone is welcome to be on the committee regardless of membership status
          i.  MnGCA Events are open to everyone
     e.  Final choices must be presented to the Board prior to moving forward
          i.  At least two possible location/date choices
     f.  A Committee Chair must be chosen within 7 days following the Committee closing date
             i.  the Chair is responsible for Board<->Committee communications
2.  Choose a Location
     a.  Must be in the State of Minnesota
     b.  Should be within the Twin Cities metro area
     c.  DNR controlled lands (State Parks, etc) may be considered
         i. possible access fees for those attending
     d.  It should have, on premises or nearby, sufficient camping/lodging for 30 to 35 people
         i.  This should include hotels for those that do not like to camp
        ii.  Nearby restaurants for those that want to camp but not cook
     e.  It should include a covered shelter that is able to be reserved or held for our General Meeting
         i.  This should be large enough to comfortably support ~50 people
     f.  Physically visit each possible location
         i.  Verify that they are indeed acceptable for the needs of the event
3.  Timeline
     a.  Should take place the first two weeks of October (Oct 4 or Oct 11)
     b.  Monthly committee status updates must be submitted to the Board on the 30th of every month
     c.  Date needs to be set, location chosen, and cache page created
          i.  no less than 60 days in advance of the event date
         ii.  cache page is to be submitted to the Board for submission to geocaching.com
4.  Cost
     a.  Costs associated with the event should be considered
          i.  there are limited funds available for location reservations, permits, etc
5.  Temporary caches
     a.  The park should be large enough for 10 to 15 temps
          i.  They should be a mix of different types of caches
              1.  micros, multis, regulars, and large caches
         ii.  They should be placed in advance of group arrival
              1.  If time permits, coordinates should be made available in GPX/LOC format for attendees
     b.  The temporaries should be removed before everyone leaves
6.  Food
     a.  Determine an acceptable method for a Saturday lunch
          i.  Donations
         ii.  Potluck
        iii.  Other
     b.  Be on hand to facilitate the food distribution if necessary
     c.  The MnGCA may fund all or part of the food costs
         i.  Other donations should be considered first.
7.  Door prizes
     a.  Donations
          i.  Membership
         ii.  Third parties


Last edited by EskoClimber on Fri Jun 20, 2008 1:20 pm; edited 1 time in total
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speedysk1
Past MnGCA Board


Joined: 29 Oct 2007

Posts: 1991

PostPosted: Sun Jun 08, 2008 7:47 pm    Post subject: Reply with quote

I'm willing to help out with this.
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Oneied Cooky
Geocacher


Joined: 06 Mar 2005

Posts: 453

PostPosted: Wed Jun 18, 2008 8:50 am    Post subject: Reply with quote

Thanks speedysk1 for stepping up right away! Anybody Else? C'mon, speedysk1 can use some help. I was hopeing that there would be all kinds of volunteers for the fall event. What better place to show that the MnGCA has a social side then at the fall election.
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firstbass
Past MnGCA Board


Joined: 01 Oct 2007

Posts: 538

PostPosted: Wed Jun 18, 2008 9:27 am    Post subject: Reply with quote

I'm in.

Now if speedy just makes his motorcycle available for official fall event committee business, we'll be all set. Smile
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speedysk1
Past MnGCA Board


Joined: 29 Oct 2007

Posts: 1991

PostPosted: Wed Jun 18, 2008 9:55 am    Post subject: Reply with quote

firstbass wrote:
Now if speedy just makes his motorcycle available for official fall event committee business, we'll be all set. Smile

Does it require me having to wash it and wax it? I don't normally do that, but I suppose I can take on for the team. Laughing

Also 1B, there is a passenger seat, did you want to go for a ride? Wink
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Marsha and Silent Bob
Past MnGCA President


Joined: 02 Sep 2003

Posts: 6261

PostPosted: Wed Jun 18, 2008 10:08 am    Post subject: Reply with quote

As soon as you guys know, can you please offer up some dates that it might be held on? I have missed several of the past events because I already made plans in advance.

Thanks to those of you that have volunteered!
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speedysk1
Past MnGCA Board


Joined: 29 Oct 2007

Posts: 1991

PostPosted: Wed Jun 18, 2008 10:25 am    Post subject: Reply with quote

Marsha and Silent Bob wrote:
As soon as you guys know, can you please offer up some dates that it might be held on? I have missed several of the past events because I already made plans in advance.

Thanks to those of you that have volunteered!

Will do, I know that is a concern of many folks. I don't want to see this have the same issue that the spring tech event had.
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minnesotabrad
Past MnGCA President


Joined: 03 Mar 2007

Posts: 1267

PostPosted: Wed Jun 18, 2008 1:19 pm    Post subject: Reply with quote

I will help out as much as I can.
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speedysk1
Past MnGCA Board


Joined: 29 Oct 2007

Posts: 1991

PostPosted: Wed Jun 18, 2008 2:31 pm    Post subject: Reply with quote

Code:
1.  Event Committee Setup
     a.  Should include no less than 5 cachers


So, I think we need at least 2 more, unless cookie is also volunteering, then just one more is needed.

As soon as we reach the magic number the committee can start meeting to discuss times and locations.

This should be a lot of fun, and any amount of time you can provide is great and appreciated.
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Oneied Cooky
Geocacher


Joined: 06 Mar 2005

Posts: 453

PostPosted: Wed Jun 18, 2008 4:08 pm    Post subject: Reply with quote

. Timeline
a. Should take place the first two weeks of October (Oct 4 or Oct 11)
That was easy.
speedysk1 you missed the important part.
b. You must be willing to commit 100%
Did anybody notice that this event is to be held in the metro?
2. Choose a Location
a. Must be in the State of Minnesota
b. Should be within the Twin Cities metro area
I don't understand the comment about the spring tech event issue. It never happened. You can't set a date for an event that isn't ready to happen.
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Pear Head
Past MnGCA President


Joined: 04 Apr 2004

Posts: 5694

PostPosted: Wed Jun 18, 2008 5:28 pm    Post subject: Reply with quote

Oneied Cooky wrote:

speedysk1 you missed the important part.
b. You must be willing to commit 100%


Not to sidetrack the conversation, but in hindsight I think that the board should consider the fact that they won't have the number of people required that are all able to give 100%. I agree with leaving the "must attend the event" line in there, but I think it's understandable if some committee members can do more than others. I also think that those on the committee would welcome any help that they can get.

The committee charter is likely a copy/paste from earlier committee requests - I would be afraid to stick your nose in here if you have something to offer but can't meet the guidelines of the charter (the worse that can happen is for someone to say "thanks but no thanks", right?).

Just a thought anyway...
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speedysk1
Past MnGCA Board


Joined: 29 Oct 2007

Posts: 1991

PostPosted: Wed Jun 18, 2008 11:29 pm    Post subject: Reply with quote

Oneied Cooky wrote:
.
speedysk1 you missed the important part.
b. You must be willing to commit 100%
Did anybody notice that this event is to be held in the metro?
2. Choose a Location
a. Must be in the State of Minnesota
b. Should be within the Twin Cities metro area

Cookie, does that mean you are volunteering? Very Happy I'm kidding since I know you did so much for the Spring Event. We would welcome you if you wanted to join us.

Please don't let the commitment issue deter you or anyone else from helping with this event. Any amount of time will be greatly appreciated.

Lastly, yep, it will be in the twin cities area.
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Oneied Cooky
Geocacher


Joined: 06 Mar 2005

Posts: 453

PostPosted: Thu Jun 19, 2008 7:49 am    Post subject: Reply with quote

The point I was trying to make is. Plan on doing something! From past experiances half the comm. disappears by the event. People type all kinds of stuff on the comm forum, Make all kinds of promises. But don't do squat. I agree any help is welcome. I was lucky and had a few helpers outside the comm.
Please don't let the commitment issue deter you.
I don't even know how to take this.
Last but not least, Please spell my name correctly
Cooky
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speedysk1
Past MnGCA Board


Joined: 29 Oct 2007

Posts: 1991

PostPosted: Thu Jun 19, 2008 10:12 am    Post subject: Reply with quote

Oneied Cooky wrote:
Last but not least, Please spell my name correctly

My apologies Cooky.
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Red_Devil35
Past MnGCA Board


Joined: 26 Apr 2006

Posts: 3096

PostPosted: Thu Jun 19, 2008 1:44 pm    Post subject: Reply with quote

My life should have calmed down a bit by then, I will help out.
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